Manually schedule an activity

You can choose a day and time to schedule an unscheduled activity for. Enterprise Timetabler gives you a choice of valid start times.

About this task: In the timetable area, blue diamonds (see 1, below) indicate valid start times. Suitable resources that you have full permission to use are available at these times. To include resources that you have request permission to use, use request mode. The start times satisfy the hard constraints of the following items:

  • The activity.
  • Items that are associated with the activity, such as its module or student sets.
  • Resources that are suitable for the activity.

A suitable resource has the following characteristics:

  • It satisfies the activity's requirements. Note: If the activity has a preset requirement for a resource, then only the start times when that resource is available can be valid.
  • It is owned by or shared with the activity's department.
  • If it is a location, its capacity is equal to or greater than the activity size.
  • If it is a location, it has a zone that matches or is part of the activity's zone.

A number annotated screenshot that supports instructions about manually scheduling an activity

Manually schedule an activity (click the image to expand it)

To manually schedule an activity, follow these steps:

  1. Select an item in the Views pane (see 2, above), then in the table in the Activities pane, select the activity that you want to schedule (3).
  2. Click the Combined Timetable tab (4) above the timetable area.
  3. Review the scheduling preferences and scheduling options to ensure that their settings are appropriate.
  4. Review the choice of start times.

    Note: In a timetable cell that represents an invalid start time, Enterprise Timetabler displays coloured bars (5). Enterprise Timetabler can provide the reasons why the activity cannot be scheduled at that time. To see these reasons, right-click on the corresponding timetable cell (if it is not occupied by another activity), or hold down Shift and right click the cell (if it is occupied). Reasons will be displayed in the Reasons tab (6). By default, up to eight reasons are displayed; you can modify the limit.

    Tip: Enterprise Timetabler can determine which activities prevent the use of an invalid start time. For each blocking activity, Enterprise Timetabler identifies whether it can be rescheduled or its resources reallocated, so that it no longer blocks the activity that you want to schedule.

  5. Choose a start time and day. If the timetable cell that represents that timetable position is not occupied by another activity, then right click in the timetable cell. If it is occupied, hold down Shift and right click the cell.

    Note: A green bar (7) behind each diamond indicates how suitable the start time is. The highest green bars indicate the best start times. For more information about the green bars, see Show scores. To hide the green bars, click Show Scores (8) on the Timetable toolbar.

  6. To schedule the activity for that time, click Schedule Here (9).
  7. Alternatively, to schedule the activity at that time and set its suggested days and time property, all in one step, click Schedule Here (Suggested Day/Time). For more information about suggested day and time, see Activity properties.

Result: The activity is scheduled for the selected day and time, and Enterprise Timetabler allocates resources to it. It is added to the timetable of its resources, and of other items that it is associated with (for example, its module).

Scientia Ref: 4232. For Enterprise Timetabler 3.15.1. Copyright © Scientia Ltd. 2019