Edit resource allocation

You can choose which resources are allocated to an activity. For example, although Enterprise Timetabler can objectively determine the most suitable available location, you might have a preference for a different location. If that location is available, you can allocate it to the activity.

Note: This topic describes how to modify individual activities. To edit the resource allocation of several scheduled activities (in one action), you must select all the activities and then collectively apply the same preset resource requirement to them. That action will consequently change their resource allocation. For example, you can select all a module's tutorials, they specify that they must all occur in Tutorial Room 1.

To edit an activity's resource allocation, follow these steps:

  1. In the table in the Activities pane, select the activity that you want to modify.
  2. Decide whether you want to edit the activity's resource allocation in some of the weeks that form its teaching week pattern, or all weeks. Editing only some of the weeks creates variants.

    Note: Green squares in the week pattern bar indicate which weeks form the activity's teaching week pattern.

  3. Optional: To edit only some of the activity's weeks, follow these steps:
    1. On the Timetable toolbar, click Variant Mode (see 1, below). The week selection in the week pattern bar is cleared.
    2. In the week pattern bar, click each week that you want to edit. Green squares indicate selected weeks, in which the resource allocation will change. Red squares indicate weeks in which the activity will remain unchanged.

    Tip: To select a range, click then drag from the first week in the range to the last.

  4. A screenshot that identifies the Variant Mode button

    The Variant Mode toolbar button (click the image to expand it)

  5. Manually select suitable resources for the activity .
  6. At the bottom of the Resources tab, click Accept.
  7. If you are creating variants, you might want to ensure that they will occur on the same day of the week and have the same start time. To achieve this, click Yes in the Would you like to ensure that the variants are scheduled at the same time box; Enterprise Timetabler displays this option only if the variants occur on the same day of the week and start at the same time. After you click Yes, Enterprise Timetabler creates a Same Time relationship between the variants.

Result: If you have full permission to use the chosen resources, they are allocated to the activity. The allocation of a resource that you have request permission to use remains pending until your request to use it is approved. If the activity was unscheduled, Enterprise Timetabler schedules it.

If the activity has a preset requirement for a resource and you allocate a different resource, the requirement is changed. It becomes a requirement for the allocated resource.

If Enterprise Timetabler was in variant mode, it creates variant activities whose teaching week patterns collectively match the original activity. The name of a variant activity contains its own week pattern.

  • If the activity that you selected in step 1 was not a variant, it is hidden and replaced in the timetable by two variant activities. One variant represents the unchanged weeks and consequently has the same day and time, and resource allocation, as the hidden activity. A second variant represents the changed weeks. The hidden activity becomes the variant parent of the new variants.
  • If the activity that you selected in step 1 was a variant, its week pattern is reduced, and a new variant represents the changed weeks. Both variant activities have the same variant parent.
  • Tip: You can add the Variant Parent column to the table in the Activities pane.

After Enterprise Timetabler creates variants, it exits variant mode.

Scientia Ref: 4232. For Enterprise Timetabler 3.15.1. Copyright © Scientia Ltd. 2019