Edit resource allocation
You can choose which resources are allocated to an activity. For example, althoughcan objectively determine the most suitable available location, you might have a preference for a different location. If that location is available, you can allocate it to the activity.
Note: This topic describes how to modify individual activities. To edit the resource allocation of several scheduled activities (in one action),
To edit an activity's resource allocation, follow these steps:
- In the table in the Activities pane, select the activity that you want to modify.
- Decide whether you want to edit the activity's resource allocation in some of the weeks that form its
teaching week pattern, or all weeks. Editing only some of the weeks creates variants.
Note: Green squares in the
week pattern barindicate which weeks form the activity's teaching week pattern.
- Optional: To edit only some of the activity's weeks, follow these steps:
- On the Timetable toolbar, click Variant Mode (see 1, below). The week selection in the week pattern bar is cleared.
- In the week pattern bar, click each week that you want to edit. Green squares indicate selected weeks, in which the resource allocation will change. Red squares indicate weeks in which the activity will remain unchanged.
Tip: To select a range, click then drag from the first week in the range to the last.
Manually select suitable resources for the activity.
- At the bottom of the Resources tab, click Accept.
- If you are creating variants, you might want to ensure that they will occur on the same day of the week and have the same start time. To achieve this, click Yes in the Would you like to ensure that the variants are scheduled at the same time box; displays this option only if the variants occur on the same day of the week and start at the same time. After you click Yes, creates a Same Time relationship between the variants.
Result: If you have full permission to use the chosen resources, they are allocated to the activity. The allocation of a resource that you have request permission to use
If the activity has a preset requirement for a resource and you allocate a different resource, the requirement is changed. It becomes a requirement for the allocated resource.
Ifwas in variant mode, it creates variant activities whose teaching week patterns collectively match the original activity. The name of a variant activity contains its own week pattern.
- If the activity that you selected in step 1 was not a variant, it is hidden and replaced in the timetable by two variant activities. One variant represents the unchanged weeks and consequently has the same day and time, and resource allocation, as the hidden activity. A second variant represents the changed weeks. The hidden activity becomes the variant parent of the new variants.
- If the activity that you selected in step 1 was a variant, its week pattern is reduced, and a new variant represents the changed weeks. Both variant activities have the same variant parent.
- Tip: You can
add the Variant Parent column to the table in the Activities pane.
Aftercreates variants, it exits variant mode.