Create an activity manually

To specify the property values of a new activity, rather than copy them from a template or another activity, manually create it.

About this task: You must select an item to associate the new activity with. When the activity is created, Enterprise Timetabler automatically sets up the association between the item and the new activity. For example, if you associate the new activity with a location, the location automatically becomes a preset requirement of the activity.

Your ability to manually create an activity depends on your permissions.

A number annotated screenshot that supports instructions about manually creating an activity

Manually create an activity and (optionally) schedule it (click the image to expand it)

To manually create an activity, follow these steps:

  1. In the Views pane, find the item that you want to associate the new activity with:
    1. In the menu at the top of the Views pane, select the appropriate item type (see 1, above).
    2. Optional: To help you find the item you are looking for, you can add columns to the table; some columns might contain data that help you identify the item that you are looking for. You can search, filter, and group items in the table in the Views pane, and you can sort the items.
  2. Select the item in the table (2). When you select an item in the Views pane, the weeks that are selected in the week pattern bar (3) above the timetable area might change. You can see when other activities that are associated with the item occur. For more information about the elements of the week pattern bar, and the effect upon it of selecting an item in the Views pane, see Week pattern bar.

    Note: Depending on the current item type, you can select multiple items. For example, if you select two locations, both locations will become a preset requirement of the activity that you are creating.

    Note: You must select an item that is of a type that activities are directly associated with. The exception to this rule is pooled resources; to add a requirement for pooled resources, you must create the activity, then add the requirement.

  3. Optional: The new activity's availability pattern will include a week pattern. That week pattern will match the week pattern currently indicated by the light grey cells in the week pattern bar. You can modify the week pattern so that it is appropriate for the new activity. To toggle the selection of a week, click the week's cell in the week pattern bar.
  4. Optional: To change the default duration of new activities, edit the Default period length setting (4) on the Timetable toolbar of the Enterprise Timetabler window. This setting is greyed out if Show Start Times (5) is not enabled.
  5. To create the activity without scheduling it, click Create Activity in the Edit menu (6). After you create the activity, you can add resource requirements to it, and then schedule it.
  6. Alternatively, to create and schedule the activity in one action, follow these steps. This option is suitable if the activity has no resource requirements, other than for the resources that you selected in the Views pane. Those resources are allocated to the activity.
    1. Click the Combined Timetable tab above the timetable area.
    2. If your selection in the Views pane was an item that you have request permission to use, click Request Mode (7) in the Timetable toolbar.
    3. Click Show Start Times (5). Blue diamonds in the timetable area indicate valid start times. If your selection in the Views pane was an item that you have request permission to use, amber triangles are displayed instead. Note: If you change the default period length, the number of valid start times might change. In timetable cells that represent invalid start times, Enterprise Timetabler displays coloured bars.
    4. Choose a start time and day, then right-click in the timetable cell that represents it.
    5. To create an activity at that time, click Create Activity (8).
    6. Alternatively, to create an activity at that time and set its suggested days and time property, all in one step, click Create Activity (Suggested Day/Time). For more information about suggested day and time, see Activity properties.
  7. In the Activity Editor window, enter values for the activity properties.
  8. Click OK. Enterprise Timetabler creates the activity and adds it to the table in the Activities pane.

    Note: If the activity is associated with a module, the teaching week pattern of the activity consists of the weeks that are common to the availability pattern of the activity and the availability pattern of the module that it is part of. Else, the teaching week pattern of the activity matches its availability pattern.

What to do next: If the new activity is not scheduled, to add it to the timetable you must schedule it.

Scientia Ref: 4232. For Enterprise Timetabler 3.15.1. Copyright © Scientia Ltd. 2019