Automatically schedule activities (Schedule Special)

Schedule Special gives you control over whether equipment, locations, or staff are allocated to the selected scheduled activities. For example, you can allocate a location to a scheduled activity without affecting the current allocation of staff. You can also choose whether the activity is added to the timetable of the student sets that are associated with it.

About this task: During scheduling, Enterprise Timetabler allocates suitable, available resources that you have full permission to use. To include resources that you have request permission to use, use request mode. A suitable resource has the following characteristics:

  • It satisfies the activity's requirements.
  • It is owned by or shared with the activity's department.
  • If it is a location, its capacity is equal to or greater than the activity size.
  • If it is a location, it has a zone that matches or is part of the activity's zone.

A number annotated screenshot that supports instructions about using the Schedule Special function

Use the Schedule Special function (click the image to expand it)

To use Schedule Special to schedule activities, follow these steps:

  1. Choose which activities to schedule:
    • To schedule all the activities that are associated with an item in the Views pane, select the items in the Views pane (see 1, above). You can select multiple items. For example, you can select multiple modules.
    • To schedule specific activities, select items in the Views pane, then select activities in the table in the Activities pane (2).
  2. Review the scheduling preferences and scheduling options to ensure that their settings are appropriate.
  3. In the Scheduling menu, click Schedule Special (3).
  4. In the Schedule Special window, select the check box of the item types that you want to schedule (4).
  5. Click OK.

Result: Enterprise Timetabler schedules the activities and allocates resources. If more than a minimal amount of processing occurs, Enterprise Timetabler displays a progress bar. During processing, Enterprise Timetabler displays an icon (see 5, above) in the bottom corner of the Enterprise Timetabler window. This icon indicates that data changes such as updated Scheduled Days and Scheduled Time values for an activity are being copied from the image to the database.

The activity is added to the timetable of the resources that are allocated to it. The scheduled day and time satisfies the hard constraints of the activity and its associated items, such as its resources, student sets, its activity template, its module, and the institution.

Scientia Ref: 4232. For Enterprise Timetabler 3.15.1. Copyright © Scientia Ltd. 2019