Search for resources available at another day and time

When you search for a resource to allocate to an activity, your preferred resource might not be available at the activity's current day and time. You can search for resources that are available at another day and time. You can choose from the days and times that the activity's other allocated resources are available.

Before you begin: Follow step 1 and 2 in Manually select suitable resources. Then, if you have request permission to use one or more of the activity's other allocated resources, you must turn on request mode. Rescheduling an activity generates a new request to use those resources; if you do not turn on request mode, Enterprise Timetabler does not offer you alternative days and times.

About this task: During the procedures below, you can select a day and time. If you do not select a day or a time, Enterprise Timetabler chooses the most suitable available option.

A number annotated screenshot that supports instructions about allocating an activity an alternative resource at a different time

Choose an alternative resource and time (click the image to expand it)

To search for an alternative day, but keep the current time, follow these steps. Or, you can change the time but keep the day.

  1. If the Current column does not contain a table in the row that corresponds to the type of resource that you are searching for, click Search in that row. For example, to allocate a different staff member, click Search in the Staff row.
  2. To change the day, click Search beside the current scheduled day. Or, to change the time, click Search beside the current scheduled time.

    Note: If the activity has in-week repetition, you can change only its start time.

  3. In the table in the Day/Time row, clear the selection (see 1, above). To deselect a row, hold down Ctrl and click the row. Enterprise Timetabler performs a new resource search; the resource table contains resources that are available at at least one of the days or times in the Day or Period table.

    Note: If an appropriate resource is not listed, or an alternative day or time is not listed, you can search for resources that are available at other days and times. For example, if you have already searched alternative times on the current scheduled day, search times on alternative days. See the second set of steps below.

  4. If a resource in the list is acceptable, click the resource. The table in the Day/Time row contains days or times when the chosen resource is available.
  5. Click a suitable day or time.

A number annotated screenshot that supports instructions about allocating an activity an alternative resource at a different day and time

Choose an alternative resource, day, and time (click the image to expand it)

Alternatively, to change both the day and time, follow these steps:

  1. If the Current column does not contain a table in the row that corresponds to the type of resource that you are searching for, click Search in that row. For example, to allocate a different staff member, click Search in the Staff row.
  2. In the Day/Time row, click both Search buttons.
  3. In the tables in the Day/Time row (see 1, above), clear the selection. To deselect a row, hold down Ctrl and click the row. Enterprise Timetabler performs a new resource search. The resources that are listed are available at at least one day and time when the activity's other allocated resources are available.
  4. If a resource in the list is acceptable, click the resource.
  5. Decide whether it is more important that the activity occurs on a specific day, or at a specific time. Then, select an item from the corresponding table. For example, if the activity must occur at 11am, select that time in the Period table; the Day table displays the days that the currently chosen resources are available at 11am.
  6. Select an appropriate value in the other list. For example, choose a day from the Day table.

What to do next: To complete the resource allocation process, continue at step 5 of Edit resource allocation.



Scientia Ref: 4047. For Enterprise Timetabler 3.14. Copyright © Scientia Ltd. 2018