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Edit resource allocation

You can choose which resources are allocated to an activity. For example, although Enterprise Timetabler can objectively determine the most suitable available location, you might have a preference for a different location. If that location is available, you can allocate it to the activity.

To edit an activity's resource allocation, follow these steps:

  1. In the table in the Activities pane, select the activity that you want to modify.
  2. Decide whether you want to edit the activity's resource allocation in some of the weeks that form its teaching week pattern, or all weeks. Editing only some of the weeks creates variants.

    Note: Green squares in the week pattern bar indicate which weeks form the activity's teaching week pattern.

  3. Optional: To edit only some of the activity's weeks, follow these steps:
    1. On the Timetable toolbar, click Variant Mode . The week selection in the week pattern bar is cleared.
    2. In the week pattern bar, click each week that you want to edit. Green squares indicate selected weeks, in which the resource allocation will change. Red squares indicate weeks in which the activity will remain unchanged.

    Tip: To select a range, click then drag from the first week in the range to the last.

  4. Manually select suitable resources for the activity .
  5. At the bottom of the Resources tab, click Accept.

Result: If you have full permission to use the chosen resources, they are allocated to the activity. The allocation of a resource that you have request permission to use remains pending until your request to use it is approved. If the activity was unscheduled, Enterprise Timetabler schedules it.

If the activity has a preset requirement for a resource and you allocate a different resource, the requirement is changed. It becomes a requirement for the allocated resource.

If Enterprise Timetabler was in variant mode, it creates variant activities whose teaching week patterns collectively match the original activity. The name of a variant activity contains its own week pattern.

  • If the activity that you selected in step 1 was not a variant, it is hidden and replaced in the timetable by two variant activities. One variant represents the unchanged weeks and consequently has the same day and time, and resource allocation, as the hidden activity. A second variant represents the changed weeks. The hidden activity becomes the variant parent of the new variants.
  • If the activity that you selected in step 1 was a variant, its week pattern is reduced, and a new variant represents the changed weeks. Both variant activities have the same variant parent.
  • Tip: You can add the Variant Parent column to the table in the Activities pane.

After Enterprise Timetabler creates variants, it exits variant mode.


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