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Start Enterprise Course Planner and load timetable data

To work with a timetable and its associated data, you must start Enterprise Course Planner and load a timetable.

To start Enterprise Course Planner and load a timetable, follow these steps:

  1. Open the Scientia Portal. If prompted, enter your user name and password.
  2. If you have access to multiple timetables, select the appropriate tab in the Scientia Portal. For example, you might have access to the current live timetable, and the draft timetable for next year.
  3. Click Enterprise Course Planner.
  4. If you have not started Enterprise Course Planner before, or the application has been updated, the Application Install window appears. Click Install. Enterprise Course Planner is downloaded then installed.
  5. If no other Enterprise Foundation applications are open, you must choose a data option to start Enterprise Course Planner. A window appears; in the I would like to area, select one of the following options. The same option is selected when you next start Enterprise Course Planner.

    Tip: After a short wait, Enterprise Course Planner uses the currently selected option. To halt the countdown, click the pause button.

    Figure 1: Startup data options

    Option

    Description

    Use locally saved data, if available.

    This option is available if an image that corresponds to the timetable that you want to use is present on your workstation hard drive. If so, the image is loaded into memory, then the Refresh function is automatically run.

    The Refresh function downloads the changes that other users have written back to the SDB since you last used Enterprise Timetabler, Enterprise Course Planner, or Enterprise Desktop Reference Data Manager. Then, it applies the changes to the image on your workstation.

    For more information about when Enterprise Course Planner interacts with the image on your workstation, see Interaction between the application, images, the database, and the SDB.

    The Reload data from the server option (see below) downloads an image that already includes the changes. In contrast, the Use locally saved data, if available option downloads only the changes, then applies them to the image stored on your workstation. So, to minimise waiting time, use the Use locally saved data, if available option only if other users have written back a small number of changes. Else, use the Reload data from the server option.

    Use locally saved data, but rebuild the database.

    Use this option when you suspect that the data in the image and its associated database is not synchronised. For more information about when synchronisation occurs, see When you perform an action that changes data in Interaction between the application, images, the database, and the SDB.

    This option uses the data in the image on your workstation's hard drive to rebuild the image's associated database.

    Reload data from the server.

    This option downloads the hot image from the server. Then, a database is built from the data that the hot image contains. The hot image includes recent changes written to the SDB by other users.

    If other users have written back many changes, this option is the quickest way to acquire an up-to-date image, because the changes are already applied to the image. In contrast, the Use locally saved data, if available option downloads only the changes, then applies them on your workstation.

    Depending on how often the hot image is rebuilt, it will contain most of the recent changes, and possibly all of them. The Refresh function automatically runs when Enterprise Course Planner starts and applies any changes sent to the SDB after the hot image was last updated.

    Important: If your recent changes have not been written back to the SDB yet, and you use the Reload data from the server option, your changes will no longer be present when Enterprise Course Planner starts.

  6. Optional: If SQL Server or SQL Server Express is installed on your workstation, Enterprise Foundation applications can use it to manage their local database.
  7. Click OK. Enterprise Course Planner starts.